Changing your name with the University

To change your name with the University, you don't need a deed poll, however University certificates have to be issued in the students' legal registered name, which can only be changed via deed poll.

If you have recently changed your name, please follow the below steps to notify the University. They will make this process as smooth as possible for you.

Student Records can provide you with a 'Notification of Change of Gender, Name, Title and Pronouns· form visit Student Records University Webpage for further information.

Once you have completed your form, you may be invited to come in and speak to a staff member, if you would like; or communicate via email if you would prefer. They will ask your consent to share the name change with the rest of the staff in your department and confirm the date for communicating this.

The staff member will also ask if you would like an email to be sent out to the other students in your seminar or workshop groups.  

Other considerations may also be discussed with you, such as:

• A change in use of facilities (toilets, changing rooms) and dates when changes need to take effect
• ID and membership card/s to be amended
• Departmental records, lists and mailing lists
• Communication with Placement Providers or Research Partners.
• Any support you need to attend medical appointments (if relvevant)

Microsoft Teams Sessions

If your name has been changed on University systems, your former name may still remain visible in Teams sessions. Staff members have been advised on how to rectify this issue so that they can prevent it.  However, until they do this, your old name may continue to appear on screen. Speak with the staff member leading the session if they have not sorted this issue out yet.

Contact Student Records by email studentrecords@hud.ac.uk

This is how you could phrase your email: