Activity Group Terms and Conditions. 

 

When you enrolled at the University of Huddersfield you opted into our services, which allows you to obtain an Activity Group Membership. For us to provide you with the best experience we will process your data for carefully considered, specific and legitimate purposes which are in the interest of delivering our services and enhancing your experiences as a member of Huddersfield Students’ Union. 

 

Activity Group memberships can be bought at any time throughout the academic year, with all annual memberships expiring at the end of the academic year (31^st July). For Societies the total membership cost will ensure your society membership until this date, and may cover for example the use of facilities, equipment, and trip and transport costs. However, this is subject to each groups budget.

 

To join a Sports Club, you are only expected to pay one instalment of £40 to access any club. This money is paid directly into the Students’ Union and goes straight back into funding club activities. Anyone who has paid this sports fee is also eligible to play for any BUCS team. If a student would like to join a sports club that has a paid coach, there will be an additional coaching fee that needs paying (between £20 & £40).  Once you have joined one Sports Club you will be eligible for a free, or discounted, additional memberships to other Sports Clubs. To find out more please email the Activities Team – activities@hud.ac.uk 

 

Every membership will have a 50p transaction fee implemented by our website provider. The 50p will be added on to every membership price and you will pay it when you buy your membership, (for example, a society membership may be £10 for the year, but will appear as £10.50 with the transaction fee added). 

 

There is a 28 day cooling off period following the purchase of a membership. Full information about this and refunds can be found in the Student Activities Policy along with other policies, at the bottom of the Committee Toolkit here: Students' Union Activities Toolkit (huddersfield.su) 

 

Eligibility:

You must be a current student at the University of Huddersfield to be eligible to join student groups. Students’ Union membership is completely free and you can choose to join or leave at any time through your University enrolment.  Other eligible parties (for example alumni) will need to purchase a Lifetime Membership before they can join Sports Clubs and Societies. More information about this can be found here: Lifetime Membership @ Huddersfield Students' Union 

 

Membership Agreement:

Following online registration, you will receive an email confirmation of membership. 

These terms and conditions form the basis of the agreement through which the University of

Huddersfield Students’ Union will deliver our services to you as a HSU member. By joining this Activity Group you are agreeing to these terms and conditions, and you are providing us with the appropriate consent to handle your personal information in accordance with the General Data Processing Regulations.

If you are not happy with your Activity Group Membership please speak to a member of the activities team or contact activities@hud.ac.uk to discuss your dissatisfaction. 

 

Data Processing:

Huddersfield Students’ Union is the Data Controller and the Data Processor of any personal data you supply. The personal data you supply will be aligned against the record of members provided by the University at enrolment and together this data will be used to process your student group membership. As a member of Huddersfield Students’ Union your data will be used for communicating matters of legitimate interest, statistical and analytical purposes and to administer your membership as is necessary for the performance of this contract.

 

Your personal information will be shared with the activity group that you are a member of, or express interest in joining at events such as the Welcome Fair. If you believe that your data has been used incorrectly, please contact a member of the activities department or activities@hud.ac.uk immediately to report this. 

 

You will receive communications containing information that is critical to your membership as well as additional information from University of Huddersfield Students’ Union where you have indicated agreement to this. If you provide us with your email address or SMS number, then we may send information which may be of interest such as our Activities Newsletter via e-mail. Opt-out functions are provided in each communication.

 

Members of Sports Clubs may also be associated with National Governing Bodies. Where the sports clubs have identified affiliation needs Huddersfield Students’ Union will provide basic registration information to these governing bodies.

 

Activity Group committee members can request certain data from the Students’ Union, such as the names and contact information of individuals who have purchased memberships to join Activity Groups, or who have expressed an interest in joining Activity Groups at the Welcome Fair. Once committee members have completed ‘website training’ they will also have access to this data directly via the website. This data should only be used for its intended purpose and be destroyed once it has fulfilled that purpose. Committee members should not keep hold of data that is not needed or keep data in a place that is insecure.

 

No membership data should be shared by any committee member or normal member with any third party, sponsor or organisation without the consent of the Students’ Union.  

 

In some cases, we may be required to pass on names and contact details to various external organisation, for example if you’re being insured to drive a car. If you have any problems or concerns with this, please contact a member of the activities department or activities@hud.ac.uk. 

 

The Union is committed to keeping your information safe and full details of our policies, procedures and notices can be found here: Privacy @ Huddersfield Students' Union

 

Behaviour and Conduct

By proceeding with your membership you are confirming that, as a member of Huddersfield Students’ Union and a member of one of our Activity Groups, that you will be committed to maintaining an inclusive and safe environment for all students. You are expected to treat all fellow members and potential members with respect and unacceptable behaviour will not be tolerated. If you witness or feel you have anything to report with regards to this, please contact a member of our activities team or activities@hud.ac.uk. 

 

Each activity group, and its members, adheres to the Student Activity Group Policy and the Students’ Union’s Code of Conduct. The Student Activity Group Policy can be found, along with other policies, at the bottom of the Committee Toolkit here: Students' Union Activities Toolkit (huddersfield.su) 

 

Variation

We may change these terms and conditions at any time, if we do so we will give you 14 days’ written notice prior to any changes. The most recent edition of these terms and conditions will be binding upon you and members may exit the contract without penalty if they do not accept any proposed variation. 

 

HUPFC Specific Terms & Conditions

Please note before booking a space onto a lesson you are expected to give at least 24 hours notice if cancellation is required, preferrably as soon as possible to allow other members the opportunity to fill this slot. No shows and cancellations made outside of this time period will incur a £5 fee. This is non-negotiable. We do allow some leniency for unforseen circumstances however you may be asked to provide an explanation/evidence for this. You are expected to pay the £5 fee at the next lesson you book onto. Failure to do so will result in you being turned away and you will be unable to book further lessons until the outstanding amount is paid. Your membership for HUPFC covers the cost of studio hire and coaching. Repeated no shows/cancellations means that our funding is being unnecessarily wasted, please bare this in mind and also other members when booking classes. Thank you.